Logistic Assistant -Jigjiga

JOB SUMMARY

The Logistics Assistant is responsible for implementing logistics activities to facilitate Medical Teams operations at the field level and assist the Field Logistics Officer as needed.

JOB RESPONSIBILITIES

• Assist supply chain activities including planning, sourcing, transport, shipping, warehousing, asset management; apply distribution control techniques to optimize stock levels
• Assist the procurement process in accordance with MTI policies and procedures, in a transparent, accountable, efficient, timely and cost-effective manner, negotiating prices and proposing new suppliers to be validated
• Assist the implementation of procurement process, including submitting and collecting quotations, in accordance with MTI and donor policies
• Track vendor contracts and work closely with user departments to ensure effective and efficient implementation; support timely vendor payment by submitting all required documentation in accordance with schedules
• Assist in annual procurement planning
• Track all organization equipment and assets in accordance with MTI and donor requirements
• Conduct occasional monitoring of inventory and assets to verify condition and proper use of property
• Ensure proper branding on all items in accordance with MTI and donor requirements
• Assist in planning of office management needs including purchasing of office supplies
• Conduct local market surveys to gain a full knowledge of the availability and price of local items
• Collaborate with IT Officer to meet technology needs of organization
• Support safety and security tasks as delegated
• Develop and maintain a database of suppliers of goods and services
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
• Other duties as assigned.

Department:  Logistic

Team: Support Staff

Reports to (position): Logistic Officer

Workdays & Hours: Monday-Saturday, 40-48 hours/week, occasional weekends and public holidays

Travel: Regular travel to field offices

NOTE:  The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job.  It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position.  Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.