Term of Employment: Maternity Cover – 5 Months
Duty Station(s): Tigray-Mekelle
Required Number: One
Application Deadline: August 22,2024
Job Description
BACKGROUND
The Agricultural Transformation Institute (ATI) was established by the Government of Ethiopia (GoE) to identify systemic bottlenecks, conduct studies, and provide recommendations, provide implementation support, manage projects, create linkages and coordination among activities and agricultural development programs. The Institute is a strategy and delivery-oriented government institute created to help accelerate the growth and transformation of the country’s agriculture sector. The ATI envisions that, to be the leading center of innovative solutions to catalyze and contribute to the transformation of Ethiopian Agriculture by 2030 where smallholder farmers are commercialized with greater incomes, inclusiveness, resilience, and sustainability.
ATI provides a unique platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector. We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training. We recognize our most valuable assets are our staff and are committed to providing our teams with the tools, training, and mentorships necessary to achieve their career goals.
The programmatic focus of the Institute responds to a core set of needs identified by the Ministry of Agriculture and other sectors along commodity value chains. Across the programs, the ATI engages public, private, and non-governmental stakeholders to support strategic planning, manage and strengthen implementation capacity, and test innovative models. Currently, ATI is tasked to coordinate the revised Agriculture and Rural Development policy agendas of the sector and such sectoral-level delegation requires high-level expertise in the policy areas and skillsets in coordination and networking with multiple stakeholders.
Our Culture
We have an exceptional team of highly competent employees with a proven track record of success in managing complex activities and achieving transformational results. Our culture is one where talented, dedicated and adaptable individuals are committed to doing their best and exhibit great teamwork to achieve excellent results.
At ATI, we provide an exceptional platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector. We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training. We recognize our most valuable assets are our staff and are committed to providing our employees with the tools, training and mentorships necessary to achieve their career goals.
POSITION SUMMARY:
The Finance Officer is responsible for registering fees and vouchers and ensuring compliance in alignment with internal policies. He/she will be responsible in following up receivables, Disbursements and ensuring settlement of payment. The Finance Officer will be reporting to the Senior Finance Officer.
ESSENTIAL DUTIES:
- Register in Agresso ERP fees, receipts, invoices, requisitions, vouchers, expenses, accounts, etc., timely and accurately (Bank Payment Voucher, Petty Cash Payment Voucher, Cash Receipt Voucher & Journal Voucher.
- Review and ensure compliance of vouchers and file documents
- Follow up receivable and ensure settlement of payments
- Prepare petty cash vouchers and cheque & Register in Agresso ERP
- Assist the Senior Officer in ensuring smooth implementation of robust and adequate financial systems and procedures in line with ATI finance policies and good accounting practices;
- Maintain the integrity of ATI Agresso ERP based computerized accounting systems
- Handle Receivables, Bank Reconciliations & Ensure that payment are completed within agreed timescales, and only when authorization is received as per the ATI financial policies.
- Ensure that all financial transactions are fully supported, accurately coded and that they are all captured in Agresso ERP on a daily basis – supporting documentation is properly filed for ease of retrieval
- Implement internal working procedures on cash, creditor and debtor management;
- Ensure petty cash, banks, floats and advances are processed in accordance with ATI policies and reconciled on a monthly basis
- Ensure that internal financial controls relating to Financial Data, Receivables, cash on hand and bank are consistently applied & conduct surprise cash count.
- Deliver complete Regional Branch Office Financial Documents to Head Office Finance as per the agreed timeline.
- Support internal and external audit processes & Assist the Senior Finance Officer in producing timely reports.
- Processes Check Requests processes all accounts payable invoices in a timely manner.
- Review vendor statements for outstanding invoices; research and resolve invoices listed as unpaid.
- Record numerical data to keep financial records complete, ensure appropriate processes & approvals are adhered to maintain accurate records, both electronic & manual.
- Maintain service & vendor files, Perform basic data compilation tasks, Perform calculating, posting & verifying duties to maintain accounting records and Check accuracy of figures, calc…
- Processes petty cash reimbursement requests according to policy, ERP registration of Vouchers, Preparing Check & Bank Transfer Letters.
- Maintains staff confidence and protects operations by keeping information confidential.
- Collects Cash/Cheque/direct bank transfers from staff, suppliers and donors, posts to an excel register and issues cash receipts accordingly
- Check validity of expenses and receipt presented for payment with respect to reasonable, allowable and allocable basis.
- Ensure that all for payments, travel advances, staff claims, journals and purchase/work orders are complete, and legitimate supporting documentation ensuring that all transactions are properly authorized before payments are to be made.
- Carry out the responsibilities of the role in a way which reflects ATIs commitment.
- Perform other tasks as instructed by the Regional Senior Finance Officer or Regional Operations
Required qualifications, competencies, skills, training, and experience:
- MA/BA Degree in Accounting, or Accounting & Finance
- Work Experience – Minimum 2 years for MA /4 Years for BA as Disbursement Officer, Accountant or Cashier Accountant
- Special Training- Computer knowledge in MS Office (Excel, Word, particularly QuickBooks etc.)
- Prior Knowledge of Automated Accounting system like ERP is an asset
- Other Requirements knowledge of local laws of the country
- Willingness in working long hours and ability to work with other teams.
- Commitment to ATI values
- Knowledge of Local Language is advantageous.
HOW TO APPLY
APPLICATION INSTRUCTIONS
We invite all candidates meeting the required qualifications to submit (i) a cover letter and (ii) a CV (maximum 5 pages) to: https://apply.ata.gov.et
It is mandatory to mention the position title under the subject line of your application email. Please DO NOT submit scans of certificates with your application.
Women are highly encouraged to apply.
Only short-listed candidates will be contacted.
