Home Vacancies, August 2025 Administration and Logistics Assistant

Administration and Logistics Assistant

Location: Addis Ababa, Ethiopia

Deadline: December 23, 2024

Job Description

Internal /External Vacancy Announcement 

The Ethiopian Red Cross Society (ERCS) wants to hire employees in the following vacant positions the details of which are mentioned below.

About the Ethiopian Red Cross Society 

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 12 Regional Offices, 34 Zonal Branches and 131 District/Woreda Branches, 599 Woreda Red Cross Committee  and 5871 Kebele Red Cross  committees.

ERCS also runs disaster risk reduction programs relating to food security, climate change adaptation, livelihood diversification, and institutional capacity building interventions, with the aim of creating resilience households and communities. ERCS works in partnership with the Ethiopian Government, International Federation of the Red Cross and Red Crescent (IFRC), International Committee of the Red Cross (ICRC), partnering National Societies, members, volunteers and the communities we serve.

 

Details of the vacant position  

Job Title:

Administration and Logistics Assistant

 Duty Station:

Addis Ababa
Department:

ERCS/GRC support – Administration and Logistics Assistant

  

 

 
Reporting to:

  1. ERCS/GRC admin-finance officer
  2. GRC Head Of Office
Responsible for:

Carrying out finance and admin related activities and providing logistical support for the implementation of the ERCS/GRC projects
Start Date:  ASAP
Duration:  12 months with option to extend
Salary / grade:  Negotiable 
Introduction:

The Ethiopian Red Cross Society (ERCS) in a joint project with the German Red Cross (GRC) implemented a relief project for displaced population in Ethiopia. The main components of the project are shelter, WASH, Cash assistance to cover basic needs and capacity building. The project is funded by the German Foreign Office. The project team at the ERCS branch is implementing the activities, whilst the team in Addis is responsible for the overall support.
General responsibilities for all project staff: 

  • Comply with procedures, regulations and policies of the ERCS, GRC and Donor
  • Work towards the achievement of overall goals of the program, through effective managerial and lateral relationship, teamwork and accountability
  • Respect and promote Red Cross/Red Crescent principles, values and comply to ERCS security regulations, code of conducts and relevant guidelines
Specific Roles and Responsibilities:

Logistic / admin support:

  • Properly copy all project documents
  • Make sure all copied financial document match the originals and stamp the copied documents with the original stamp
  • Accurately stamp all project financial documents using the project and voucher number stamp
  • Make sure all the documents are signed by the head of office and finance admin
  • Clearly and accurately scan all financial documents per voucher number and archive the scanned document per project number in the correct folder on the hard disk
  • Book flights for travel and make arrangements for accommodation for visitors and project staff
  • Pick and drop of visitors and project staff from and to the airport
  • Carry out logistical support services, such as purchase and replenishing of office supplies before out of stock, collection of offers etc
  • Make sure to top up mobile airtime for GRC Delegates on the first day of every month.
  • Proactively settle advances with the admin-finance coordinator

Driving / vehicle management:

  • 20% Drive project vehicle mainly in Addis Ababa following IFRC / ERCS security and safety regulations
  • Ensure that the vehicle is always well maintained and fuelled
  • Follow up on mileage for appropriate service
  • Take vehicle for inspections and repairs
  • Ensure proper use of logbook, monitor fuel consumption
  • Monitor and follow up on renewal of insurance for vehicles and annual inspection

Others duties

  • Travel to project area or other locations, if requested by the line manager
  • Promote and share ideas for improvement
  • Any other related assignments as requested by line manager

About You

Qualifications and Experience:

  • Degree in Business Administration, Accounting, Marketing, Logistic & Supply Chain or related studies
  • 3rd grade driving license is a MUST and 2 years of driving experience
  • Good computer and communication skills
  • Good knowledge of English
  • Proven record of minimum 2 years of related work experience in logistics/business administration
  • Work experience with an international team is an advantage

Personal Skills:

  • Motivated and willing to work in a humanitarian context
  • High standard of integrity and discretion
  • Communicating with respect
  • Efficient, proactive and with the ability to resolve problems
  • Able and willing to work as a team member, take direction and share skills with colleagues
  • Willing to learn and improve skills

Required Skills

  • B2B Marketing
  • Business Development
  • Communication

 

How to Apply

We invite candidates meeting the required qualifications to fill out online employment application form With the indicated link: https://ee.ifrc.org/x/fqTf4qqW   before the closing date of this announcement on December 23, 2024.