Project Cashier | Addis Ababa

Job Title/Position: Project Cashier
Number of Positions: One (1)
Job Band and Grade: FOB: III
Immediate Supervisor: Project Finance and Administration Officer
Duty Station/Office: Jinka, South Omo Zone (with frequent travel to the field)
Application Deadline: June 08, 2025

Organizational Profile

The Hailemariam & Roman Foundation (HRF) is a non-profit international NGO founded by H.E. Mr. Hailemariam Dessalegn, former Prime Minister of Ethiopia, and H.E. Mrs. Roman Tesfaye, former First Lady of Ethiopia. The Foundation supports government and community-led efforts across Africa to drive sustainable development through four key programmatic pillars:

• Maternal, Child Health and Nutrition
• Climate-Smart Conservation and Ecotourism
• Youth and Women Economic Empowerment
• Agricultural Transformation and Food Security

HRF envisions “a healthy and economically empowered community in a well-conserved environment.”

Job Purpose

The Cashier will be responsible for managing day-to-day cash transactions at the project site. This includes handling petty cash, ensuring proper documentation and recording of payments, and supporting field finance and admin operations.

Major Responsibilities

• Office-Based Responsibilities (Jinka Coordination Office)

Tasks performed primarily at the Jinka coordination office:

• Manage petty cash transactions and maintain daily cash book.
• Ensure all financial transactions are properly authorized, documented, and filed.
• Prepare payment and deposit vouchers, cheques, and related financial forms.
• Reconcile physical cash with records and submit periodic financial reports.
• Maintain accurate filing systems for finance and administrative documentation.
• Support procurement and administrative processes in coordination with the finance team.
• Coordinate with the bank for deposits and withdrawals.
• Assist in stock and asset management and maintain inventory registers.
• Receive, issue, and track supplies and materials using standard documentation.

Field-Based Responsibilities (Project Implementation Sites)

Tasks that require travel to field locations and working closely with field teams:

• Support the implementation of cash-based activities in remote and underserved areas.
• Handle advance settlements and expense reports from field staff.
• Ensure timely financial documentation and collection from field operations.
• Provide logistical support during distributions and mobile outreach programs.
• Monitor the use of supplies and ensure accountability for distributed materials.
• Liaise with field staff to manage stock records and ensure accurate usage reporting.

Community and Stakeholder Interaction Environment

Tasks involving external collaboration and public engagement:

• Assist with community-level documentation during program activities (e.g., signing beneficiary sheets, issuing receipts).
• Collect and document financial contributions (if applicable) and issue acknowledgments.
• Work in coordination with government partners and community leaders on logistics and finance-related matters.
• Support awareness and compliance with financial procedures among community partners.

Other responsibilities

• Perform tasks assigned by the project finance and Administration Officer/Expert

Commitments:

• HRF’s recruitment procedure is fair and transparent which is also in line with the Foundation’s commitment to its trust, integrity and accountability.
• HRF promotes Equality and inclusion, and works with women and men, People with disabilities, and employees of various ages including youth, supports their empowerment and appreciates their achievements continuously.
• HRF promotes equal opportunity and encourages applications from diverse candidates including women, people with disabilities, people with diverse backgrounds, and youth to apply.
• HRF has zero tolerance to fraud, corruption, abuses and discrimination on the basis of gender, disability, ethnicity, religion, etc.
• HRF is committed to safeguarding and promoting the safety of people who involves in its work and demands all staff exhibit the highest commitment. HRF will verify skills and commitment of the candidate in the assessment process and perform pre- employment background checks including reference check.

Required Professional Experience

• Minimum of 5 years (Diploma holders) or 3 years (BA holders) of relevant work experience in a similar position, preferably in NGO or project environments.

Required Education, Training, License, Registration, and Certification

• BA degree or Diploma in Accounting, Business Management, Marketing Management, Supply Chain Management, or other related fields.

Preferred Knowledge and Qualifications

• Strong command of Microsoft Office (Excel, Word, etc.) and ability to adopt new digital systems.
• Demonstrated commitment to HRF’s mission, vision, and core values.
• Strong interpersonal and communication skills.
• Ability to work effectively in a team, prioritize tasks, and manage pressure and deadlines.
• Willingness to travel and work in remote and challenging field environments.
• Knowledge of humanitarian and accountability standards.
• Prior experience in NGO cash management and field financial operations is an advantage.
• Computer literacy is highly desirable.

Working Environment/Conditions

• The position is based in Jinka, South Omo Zone.
• Frequent travel to field implementation areas is required.
• Field conditions may be demanding and involve difficult terrain and limited facilities.