Finance Assistant | Nekemte

TITLE: Finance Assistant

TEAM/PROGRAMME: Finance

LOCATION: Nekemte

GRADE: 6

CONTRACT LENGTH: One month with possible extension

CHILD SAFEGUARDING: Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The purpose of the Finance Assistant position will to assist the Sr. Financial Officer to carry out activities in financial document management. She/he will assist with quality financial documentation, data recording and reviewing of documents. The role holder will also provide assistance in monitoring staff advances, ensuring proper coding and ensure document on time scan to Document Archive System (DAS).

SCOPE OF ROLE:

Reports to: Sr. Finance Officer/Finance Officer

Staff Directly Reporting to this Post: – None

KEY AREAS OF ACCOUNTABILITY: Job specific roles and responsibilities

• Cash collect, disburse and control petty cash fund.

• Collect funds and make various payments as per the authorization and approval of Budget Holders and in accordance with Save the Children’s financial management policy;

• Maintain and handle petty cash and prepare cash reports and ensure timely replenishment; and prepare receipt/payment vouchers;

• Prepare payment vouchers (for cash and cheque payments) as per approved payment requests and/or authenticated invoices and receipts by budget holders and present vouchers for verification and approval by the responsible persons. Make cash/cheque payments after obtaining approval/authorization from the management;

• Maintain the bank and cash records either electronically or manually

• Prepare General Ledger and Cash Offline Spread sheet (GLACOSE for all transactions that to be reviewed and posted by the Sr. Finance Officer.

• Effect staff salary upon obtaining an approval and certification from payroll sheets;

• Check and pay all office bills for telephone, fax, water, electricity, tax withholdings and government taxes; Ensure timely settlement of bills;

• Assist the Sr. Finance officer in handling of financial transaction and documentations;

• Ensure loans and working advances are maintained and accounted for properly and follow up repayments made accordingly;

• Whenever necessary the cashier will make payments at field level for different activities.

• Ensures that all payment documents have “Save the children Paid” stamp and count number of attachment in each document.

• Maintain proper filing system both for copy and original financial documents.

• Scan all financial documents in DAS every month until 15th of the next month.

• Do other activities assign by immediate Supervisor?

SAVETHECHILDREN INTERNATIONAL ROLE PROFILE BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

• widely shares their personal vision for Save the Children, engages and motivates others

• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• values diversity, sees it as a source of competitive strength

• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions

• willing to take disciplined risks. Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

MINIMUM QUALFICATION, EXPEREINCE, COMPETENCIES QUALIFICATION

• BA degree in accounting or equivalent combination of education and work experience

EXPEREINCE

• A minimum of one year directly related experience,

• Computer knowledge in MS Office (Excel, Word, Outlook)

• Knowhow of different Accounting Software’s

KNOWLEDGE SKILLS AND ABILITY

• Strong training skill

• Willingness and ability to dramatically change work practices, flexibility in working long hours and ability to work with incoming surge teams;

• Excellent interpersonal, communication and presentation skills;

• Fluency in written and spoken English;

• Commitment to Save the Children values

• Teams, in the event of emergencies COMPETENCIES SC Values are: Accountability, Ambition, Collaboration, Creativity and Integrity. To meet the value system, the post holder is expected to demonstrate the following Competencies on ongoing bases. Applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organisation.

• Engaging ( align with Collaboration, Creativity,

• Networking: Builds and use sustainable relationship to support the work of save the children

• Working effectively with others

Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.

• Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others. Additional job responsibilities The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience. Equal Opportunities The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

SAVETHECHILDREN INTERNATIONAL ROLE PROFILE, Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies