1. Proposal Development and Bid Management
- Drive high bid-to-win ratios by developing persuasive and competitive proposals, concept notes, and technical submissions.
- Evaluate Requests for Proposals (RFPs) and Terms of Reference (TORs) to decide on bid/no-bid options in consultation with Business Development and Business Unit Leadership.
- Prepare and submit precise budget parameters for financial proposals, ensuring alignment with project goals and funding frameworks.
- Assess winning potential through structured analysis before initiating technical proposal development.
- Ensure that all proposal components meet quality standards and that the team is aligned and accountable for timely, high-quality submissions.
2. Project Planning and Financial Coordination
- Develop accurate, timely budget forecasts and ensure alignment with the approved financial plan.
- Monitor and track project expenditures, ensuring compliance with allocated budgets.
- Submit field staff deployment schedules (enumerators and supervisors) promptly to facilitate timely disbursements.
- Oversee data quality assurance and ensure reliability and integrity across field teams and data collection efforts.
3. Project Implementation and Client Engagement
- Lead day-to-day project execution, ensuring deliverables are completed within scope, time, and quality parameters.
- Maintain consistent, professional communication with clients, ensuring responsiveness and transparency.
- Implement rigorous data quality control measures, including frequent field monitoring and verification.
- Document and synthesize lessons learned for continuous improvement across future projects.
- Manage and resolve operational challenges, field issues, and client concerns in relation to project-related executions and communication in a timely and constructive manner.
- Oversee the preparation, validation, and client approval of data collection tools and questionnaires.
- Ensure all project processes from programming and training to pilot testing and tool validation are executed to standard.
- Provide weekly project updates and manage ongoing communication with clients.
4. Research, Analysis, and Reporting
- Lead the development of evidence-based, analytically rigorous reports that include actionable insights and clear conclusions.
- Ensure all reports undergo peer review, with thorough incorporation of internal and client feedback.
- Guarantee that final deliverables are professionally edited for content and style, with appropriate infographics, tables, and visualizations.
- Coordinate internal rehearsal sessions in preparation for external presentations or validation workshops.
- Develop and format high-quality PowerPoint presentations in line with client expectations and brand standards.
5. Knowledge Sharing and Continuous Improvement
- Facilitate knowledge-sharing activities such as feedback meetings, post-project reviews, and internal learning sessions.
- Implement real-time project monitoring tools, including dashboards, to track progress and ensure timely updates.
6. Team Management and Performance Oversight
- Supervise and mentor project team members, setting clear expectations and cascading portfolio-level goals.
- Monitor and evaluate individual and team performance using predefined metrics.
- Ensure timely preparation and submission of monthly, quarterly, biannual, and annual performance reports.
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