Admin & People Support

About Pharo Foundation

Pharo Foundation is a mission-driven, impact-oriented organization working to build a vibrant, productive, and self-reliant Africa. Our development efforts are focused on three core pillars:

1. Education – Providing access to high-quality, affordable education that equips students for success in a rapidly changing world.
2. Water – Ensuring that communities across Africa have access to clean, safe, and affordable water.
3. Productivity – Removing barriers to employment and increasing economic opportunity for individuals and families.

Our for-profit arm, Pharo Ventures, operates sustainable businesses across Ethiopia and Somaliland to drive job creation and economic growth. With over 700 employees across Ethiopia, Kenya, Rwanda, and Somaliland, Pharo Foundation is headquartered in Nairobi, Kenya, with a liaison office in London, UK.

Position Summary

Pharo Foundation is seeking a reliable and proactive Admin & People Support to support both the School Principal and the People & Culture team in ensuring smooth school operations and effective staff support. This is a hybrid role involving administrative and people-related duties, with close collaboration with the People & Culture teams in Assosa and Addis Ababa.

This role is ideal for a highly organized individual who enjoys working in a fast-paced, values-driven environment and is passionate about supporting educational initiatives.

Key Responsibilities

Administrative Support to the School Principal

• Manage the Principal’s calendar, schedule meetings, and assist with communication and documentation.
• Draft and format letters, reports, and memos as requested.
• Organize meetings, take minutes, and follow up on action items.
• Maintain filing systems for school records, correspondence, and reports.
• Assist with event coordination, student-parent communications, and general logistics.
• Serve as a central liaison between the Principal and teaching and support staff.

People & Culture Support (in collaboration with the People & Culture Team)

• Maintain and regularly update employee personnel files, ensuring all documents are accurate and securely stored.
• Assist with recruitment processes, including scheduling interviews, preparing candidate files, and communicating with applicants.
• Follow up on medical insurance claims and staff benefit requests, coordinating with People & Culture teams in Assosa and Addis Ababa as needed.
• Support data entry and updates on the People & Culture information system.
• Track staff attendance, prepare monthly reports, and manage leave records.
• Coordinate onboarding and offboarding of staff, including documentation and orientation logistics.
• Assist with staff relations matters, supporting a positive and respectful workplace culture.
• Share policy updates and announcements with staff and ensure alignment with People & Culture guidelines.
• Provide local support during audits, reviews, or staff well-being check-ins.

• Diploma or Bachelor’s degree in Human Resource Management, Business Administration, Office Management, or a related field.
• Minimum 2 years of relevant experience in people support or administrative roles.
• Excellent interpersonal and communication abilities.
• Proficiency in Microsoft Office Suite and familiarity with people systems or HRIS platforms.
• High level of integrity and the ability to handle sensitive information with confidentiality.
• Commitment to living and working in a rural school setting.
• Female candidates are strongly encouraged to apply.