Administrative Assistant

Introduction

FEWS NET (Famine Early Warning Systems Network) is an integrated set of activities funded by the United States Government (USG) and is intended to provide timely, accurate, evidence-based, and transparent food security early warning information and analysis. The eighth phase of FEWS NET includes the Decision Support (DS) project which is charged with providing integrated monitoring and analyses of current and forecast acute food insecurity in countries worldwide.

Based on an in-depth understanding of local livelihoods, FEWS NET DS Team monitors information and data on factors that affect food security, such as conflict, weather conditions and climate, crops, pasture, markets and trade, and nutrition. The work of the FEWS NET DS Team relies on close collaboration with international, regional, and national partners on food security data and information gathering and analysis. Major activities include joint monitoring and assessments, data sharing and exchanges, collaborative analysis and reporting, and technical capacity strengthening.

Position Description and Location

• The Administrative Assistant (AA) is responsible for assisting the Regional Compliance Manager (RCM) in daily administrative work. The AA will be based in Addis Ababa, Ethiopia.

Responsibilities

The main responsibilities of the AA include, but are not limited to:

• Provide administrative support to the project and assist RCM with record-keeping and bookkeeping. Develop and maintain required administrative office systems
• Ensure office consumables are available and supplies are properly stocked
• Liaise with the local vendors to ensure services provided are satisfactory
• Prepare all necessary administrative forms for project-related items
• Oversee the purchase of office supplies and related items
• Maintain inventory tracker and oversees the maintenance of office equipment
• Oversee the vehicle logbook and ensure that the vehicle is properly maintained
• Maintain trackers and ensure the leave records are maintained in personal files
• Supervise the maintenance of the project’s filing system

Qualifications

• Proficiency in written and spoken English required; local language skills desirable
• A Bachelor’s degree in Accounting, Finance, or related field is required. Significant, directly related professional experience can substitute for education experience
• A minimum of 3 years of relevant experience in an equivalent position
• Prior international donor project experience is preferred
• Familiar with the MS world, outlook, PowerPoint, and MS Excel software
• Possess excellent organizational and multi-tasking skills