Calling all suppliers – Expression of Interest (EOI) to join our supplier database

Swiss Church Aid (HEKS/EPER) is the aid organization of the Swiss Protestant Churches, implementing projects in over 30 countries globally to combat the causes of hunger, injustice, and social distress. In Ethiopia, HEKS/EPER has been actively operating as a non-profit development and humanitarian organization since 1972, committed to helping communities overcome crises, build sustainable livelihoods, and strengthen social cohesion. Currently, HEKS/EPER is implementing humanitarian and development projects across five regions of Ethiopia: Oromia, Somali, Amhara, Afar, and South Ethiopia.

To enhance our operational efficiency and build strategic partnerships, HEKS/EPER invites qualified private and government companies, as well as individual service providers, to express their interest in becoming part of HEKS/EPER’s supplier database which is reevaluated yearly. Particularly, HEKS/EPER is looking for suppliers of goods and services in the following categories and subcategories:

Category	Subcategory
Goods	WASH NFIs Shelter NFIs Agricultural supplies: Seeds Agricultural suppliers: Tools Feed/Fodder Beekeeping material (including the bees) Disability inclusion material (wheelchairs, crutches, canes etc.) Livestock (cattle, goat, sheep, chicken etc.) Vaccines for livestock
Services	IT consultants Travel agency Maintenance services (car) Maintenance services (IT) Hotel services – accommodations, meetings, workshops Legal services Insurance (health, vehicle, travel, other assets) Multimedia services (including photography, video, etc.) M&E consultancies Vehicle rental – passenger transport, or transportation of goods Courier services Water trucking
Construction	Construction material local (gravel, sand, wood, etc.) Construction material industrial Contractors Water Works Contractors Civil Works Electromechanical supply and installations (Generators, pumps, solar panels etc.)

 

Submission of Expression of Interest

1. Required Documents and information

Interested applicants are required to submit the following documents for consideration:

Document / Information	Explanation
General Information and Categories of interest	Mandatory – filled, stamped, and signed. (Annex 1)
Business license	Mandatory – Valid business license, attached as PDF
VAT / TIN certificate	Mandatory – attached as PDF
Relevant Experience	Optional but recommended – describe previous clients or projects, including references with complete contact details
Product catalogue or price list	Optional

By submitting these documents, interested suppliers confirm that A) the information provided is accurate, B)They are not blacklisted by any government or international agency, and C) They agree to comply with the HEKS/EPER Code of Conduct (attached to this EoI).

 

1. Submission Guidelines

All applications should be sent via Email to procurement.eth@heks-eper.org, no later than Sunday, 20th of July 2025. They must be clearly labelled as “EoI for HEKS/EPER supplier database” in the subject line.

Important Notice 1 : This notice serves solely as an invitation to express interest and does not constitute an offer of contract or commitment of any kind. HEKS/EPER reserves the right to accept or reject any application, wholly or in part, at its discretion. Only applicants who are successfully prequalified will be contacted upon conclusion of the evaluation process.

Important Notice 2: The Integrity and reputation of HEKS/EPER are among its most important assets. Consequently, HEKS/EPER makes an external platform available to its staff and to third parties (e.g. clients or subcontractors) through which wrongdoing or breaches of the Code of Conduct or the Field Financial Guidelines can be reported.

 

Annex 1 – General Information and Categories of interest

Table 1: General Information (please fill)

Type of Information	Supplier Response
Company Name
Type of Business (e.g. PLC)
Year of Establishment (G.C.)
TIN Number
VAT Registration Number
Physical Address
Contact Person Name
Contact E-Mail
In which regions of Ethiopia can you provide goods / services?

Table 2: Categories of Interest (please tick)

Category	Subcategory
Goods	​​☐​ Stationaries Office supplies ​​☐​ Office Furniture and fittings ​​☐​ Office IT hardware ​​☐​ Vehicle spare parts (tires and batteries etc.) ​​☐​ Visibility items (brochures, banners, shirts, vests, caps, etc.) ​​☐​ WASH NFI ​​☐​ Shelter NFIs ​​☐​ Agricultural supplies: Seeds ​​☐​ Agricultural suppliers: Tools ​​☐​ Feed/Fodder ​​☐​ Beekeeping material (including the bees) ​​☐​ Livestock (cattle, goat, sheep, chicken etc.) ​​☐​ Vaccines for livestock ​​☐​ Disability inclusion material (wheelchairs, crutches, canes etc.)
Services	​​☐​ IT consultants ​​☐​ Travel agency ​​☐​ Maintenance services (car) ​​☐​ Maintenance services (IT) ​​☐​ Hotel services – accommodations, meetings, workshops ​​☐​ Legal services ​​☐​ Insurance (health, vehicle, travel, other assets) ​​☐​ Multimedia services, including photography, video, etc.) ​​☐​ M&E consultancies ​​☐​ Vehicle rental – passenger or goods transport ​​☐​ Courier services ​​☐​ Water trucking
Construction	​​☐​ Construction material local (gravel, sand, wood, etc.) ​​☐​ Construction material industrial ​​☐​ Contractors Water Works ​​☐​ Contractors Civil Works ​​☐​ Electromechanical supply and installations (Generators, pumps, solar panels etc.)

About You

Whether you provide goods, services, or construction-related works, we invite you to apply to join our supplier network in support of development and humanitarian programs across Oromia, Somali, Amhara, Afar, and South Ethiopia regions. Full details, including required documents and categories of interest, are available in the attached EOI PDF.