Deadline: Dec 17, 2024
Job Description
I. Job Summary
The purpose of the Commodity and Agricultural Supplies Supervisor’s position is to monitor/inspect the warehouses, distribution centers and provide managerial and supportive supervision to the storekeepers and food distributers. S/he ensures that the food allocations (receipt and distribution) are managed in line with CARE and Donor agreed procedures and policies. S/he also monitors that the allocations received are as per agreements and monitors stock levels in accordance with agreed plans.
II. Responsibilities
Job Responsibility #1 Staff Management ( 30% )
• Supervise the activities of the food distributors and storekeepers based in the woredas FDPS and warehouses
• Ensure staff APPAs include KPIs which are continuously monitored and measured against progress
• Ensure that APAAs (annual and semi- annual) are completed in a timely manner and submitted to HR
Job Responsibility #2: Technical and Logistics Support (35%)
• Supervise and coordinate daily activities of personnel engaged in the receipt, storage, and issuance of food, agricultural supplies and non-food items
• Conduct distribution monitoring of Food for Work and humanitarian programs as required following CARE Ethiopia policies of procedures
• Ensure that the commodity allocations received are per the authorized amount
• Ensure that the commodity receipt, dispatch, handling and distribution are conducted as per the donor and CARE commodity management policies
• Ensure that all storekeepers comply with the food, agricultural supplies and non-food inventory procedures
• Supervise the distribution process to ensure it is handled as per the recommended distribution mechanism and track the distribution using the last mile mobile solution platform (LMMS) or other agreed software
• Conduct scheduled and ad hoc warehouse visits
• Analyze and determine minimum and maximum stock levels of food and non-food items considering the warehouse capacity at FDPs in consultation with the area administrator
• Submit purchase requests and monitor progress to maintain adequate stock levels at all times
Job Responsibility #3: Planning, Monitoring and Reporting (30%)
• Ensure that sufficient food stocks are dispatched to the warehouses / FDPs
• Maintain records of empty containers register and files
• Reconcile commodity balance with the store records
• Ensure that distribution/payments are carried out according to plan
• Perform periodic physical inventories and provide reports to the commodity and logistics officer FO
• Review weekly, monthly and quarterly commodity reports from store keepers and compile by woreda and report to the commodity logistics officer (CLO) FO
• Review daily, weekly, monthly and quarterly distribution reports from distributers and compile by woreda and report to the (CLO) FO
Job Responsibility #4: Other ( 5%)
• Perform other duties as assigned
III. GENDER EQUALITY
• Understanding and demonstrated commitment to the importance of gender, youth, and social inclusion issues.
• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming
Salary – 746USD
IV. Qualifications
Education
• BA degree in supplies management or accounting from Vocational School.
• 3 years of relevant experience with the first degree.
• 2 years of relevant experience plus post graduate degree.
• NGO experience is a plus.
• Supervisory skill is mandatory for supervisory positions
Skills Required
• Basic supervisory/managerial skills
• Technical and report writing skills
• Computer literate
• Fluent spoken and written English
• Good communication and interpersonal skills
• Knowledge of local language is preferred
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