Director of Finance

Under administrative direction of the Country Director, the Director of Finance is a key member of the management team and implements financial policies, strategies, and plans; leads the finance team and directs the financial activities of the organization. Builds motivated and productive work team capable to implement strategic plan of the organization; develops proper monitoring and follow-up systems to ensure financial sustainability; provides advice and support to managers and functional department on Financial Management. Plans, organizes, directs and leads all the financial activities and evaluates the performance of the finance team.

DUTIES/TASKS

Senior Management Team Contribution

• With support from Country Director, contribute to planning and leading a regular MSIE Strategic Review and Planning process;
• Contribute to the development of short- and long-range organisational objectives as well as assessing progress towards objectives and programmatic effectiveness;
• Ensure that all policies, systems and standard operating procedures are followed in the process of program planning, procurement and implementation;
• Develop realistic plans with all department to minimise risk and maximise effective response;
• Advises the SMT on innovative financing options to pay for health services (e.g. insurance, vouchers, service agreements with companies) that lead to new business opportunities for MSIE;

B) Delivering Sustainable Business Growth

• Develops and review business cases for future opportunities with clear ROI and business impacts;
• Identifies opportunities for expanding MSIE’s operations into new services to enhance the financial sustainability of the organisation;
• Provides financial assessments of potential investments in new facilities, services or renovation of facilities.
• Contributes to periodical reviews of MSIE’s fee schedules;
• Defines financial indicators that allow to systematically track cost efficiency of different areas of operation;
• Establishes efficiency indicators on a monthly or quarterly basis.

C) Financial Management

• Ensures effective financial management and accounting systems, in line with MSI Global partnership and national and international standards, are established, used and maintained;
• Ensures that all financial transactions of MSIE are in line with the organization’s policies and procedures;
• Ensures MSI Ethiopia adheres to all local statutory obligations;
• Monitors cash flow and expenditure against budget; advises the CD on possible corrective action.
• Ensures policies, standards and guidelines provided are properly implemented;
• Ensures all audit recommendations are implemented;
• Develops new donor budgets to support proposals with accurate costing;
• Monitors grant funds; ensures expenditures are in accordance with the approved grant document.

D) Financial System Development and controlling

• Identifies internal control weaknesses and develops policies, systems, and procedures to address such weakness;
• Ensures all finance staff and other managers understands the organization’s financial policies, procedures, systems, and application software;
• Provides appropriate technical support and participates in target setting and in the financial planning process;

E) Financial Reporting and grant management

• Reviews and sends accurate and timely monthly, quarterly and year-end financial and statistical reports to MSI;
• Ensures that grant reports are prepared and sent to donors via MSI in accordance with the grant document;
• Ensures that program budget utilization, cash handling, recording, reporting and maintenance of documentation comply with MSI/MSIE’s standing guidelines.

F) Team Management and Development

• Ensure team working and knowledge sharing are facilitated.
• Ensures all team members in the department are developed, motivated and engaged so as to continuously improve work performances.
• Ensure proper KPIs are developed commensurate with the department’s annual objectives and timely performance appraisal are conducted for the team members working in the department.
• Coach and mentor team members who are directly reporting.

G) Tax Administration

• Lead tax health check of MSIE and address issues
• Ensure all tax and customs are calculated accurately and paid to responsible body timely

PERSON SPECIFICATION

Qualification Requirements

Education:

• MA or MBA in Financial Management or BA degree in Accounting plus ACCA Certificate

Experience

• Eight/Ten year’s directly relevant experience of which 2/4 years in a managerial position.

Skills, Attitudes and Attributes

• Proven financial management experience at senior level;
• Experience of donor fund management at country level;
• Knowledge of various donors financial Policy and procedures;
• Ability to produce financial statements on time;
• Advanced Computer Skill;
• Experience of International NGO or Private Sector Business;
• Strong commitment to the mission and vision of Marie Stopes International
• Proven skill in handling profitable commercial ventures (preferably health care services)
• Knowledge of various business management policies and regulations
• Excellent commend of written and spoken English is essential;
• Excellent computer skills, including Word, Excel , PowerPoint and Outlook;
• High level of interpersonal communication & negotiation skills;
• Strong work ethic and ability to meet deadlines;
• Strong working knowledge of business practices;
• Leadership skills – demonstrated ability to build effective teams;
• Advanced analytical and organizational skills;
• Proven strategic planning skills;
• Inspirational and persuasive;
• Collaborative approach to team working;
• Strong personal commitment to the goals of MSI
• Pro-Choice