Finance & Administration Site Manager 2

VACANCY ANNOUNCEMENT

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

For more information, visit website: https://www.icrc.org/

The International Committee of the Red Cross (ICRC) Delegation in Ethiopia is looking to hire an experienced, highly motivated and qualified person to fill the position of Finance & Administration Site Manager 2 based in Mekelle.

Terms of Employment: 1 year fixed term contract with possibility of extension.

PURPOSE

The Finance & Administration Manager 2 for Mekelle is responsible for the integrity of financial and analytical accounting and for financial reporting at the Mekelle Sub-delegation. S/he oversees all financial resources and administrative activities, including the management of premises and staff travel, and acts as the Human Resources focal point in the absence of a dedicated specialist.

RELATIONSHIPS

• Internally, interacts with Head and deputy of the Sub delegation, FAD ADD and/or other departments, sub sites and the delegation.
• Externally, interacts with financial authorities (i.e. local tax authorities, Banks, etc.) and suppliers.

GENERAL DUTIES

• Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement
• Understands and adheres to the ICRC Code of Conduct
• Understands the roles of the components of the International Red Cross and Red Crescent Movement
• Always respects and observes staff regulations and security rules.
• Always represents the ICRC in a professional manner.
• Develops and maintains a pleasant and conducive working environment with colleagues and line managers.
• Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC.
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.

ACCOUNTABILITIES AND RESPONSIBILITIES

• Supervises the accounts department and preparation of the annual budget/monthly forecast and risk reporting, cost-control and analysis of budget deviations. Ensures compliance with statutory reporting requirements (i.e. taxes and social security, the latter in close collaboration with the Human Resources Manager) and regularly assesses the financial situation (including treasury) of the delegation/structure.
• ​Acts as adviser, trainer and coach on all financial or economic matters for the teams running humanitarian projects.
• ​Is responsible for drawing up contingency measures to respond to critical changes in the operating context.
• ​Interprets institutional guidelines and policies in light of the local context; sees to it that these are strictly implemented and monitored, ensuring compliance with ethical standards and mitigating financial risks.
• ​Acts as co-signatory and finance interface for both authorities and commercial parties (suppliers, banks etc.).
• ​Contributes with reliable forecasts and budget data to managerial decision-making on tactical (current fiscal year) and strategic (next fiscal year) matters.
• ​Where no Human Resources Manager is deployed, is responsible for locally hired staff, with dotted-line report to the Human Resources Coordinator for the delegation/region.
• ​Oversees day-to-day financial management and maintenance of offices and residential premises; maintains an appropriate security set-up, including safe accommodation for all mobile staff.
• ​Supports the Head of Delegation/other structure in establishing (and updating) of the Risk Assessment for the delegation/structure, focusing on risks related to real estate and finance. Implements and monitors risk-mitigation measures in his/her area of responsibility, in close liaison with technical departments.
• ​In joint collaboration with technical departments and the sustainability team at headquarters, leads and initiates measures to reduce energy consumption and implements “gap-closing” measures identified in the Sustainability Assessment.
• ​Ensures that the staff set-up of the Finance & Administration Department corresponds to operational needs

DELEGATION SPECIFIC TASKS:

Finance & Administration:

• Ensure financial rules are understood, followed, and implemented by sub-delegation teams.
• Build the Administration team through training, coaching, and guidance on ICRC standard FAD procedures.
• Ensure all ICRC financial, premises, welcome, and HR procedures are implemented and streamlined.
• Maintain stability in office practices and compliance with ICRC standards.
• Develop and strengthen local administrative and financial procedures.
• Collaborate closely with Finance & Administration Country Manager 4 (Coordinator) and maintain harmonized procedures with Mekelle SD.
• Participate in quarterly financial forecasts and yearly budget planning.
• Address, channel, and report compliance issues, especially those related to the Code of Conduct.
• Oversee management and maintenance of offices and residences.
• Ensure appropriate security setup and safe accommodation and working space
• Replace F&A Managers 2 in other sites during their absence, if required.[LB1]

Risk & Compliance

• Assist in preparing annual budgets, monthly forecasts, cost-control, and budget deviation analysis.
• Draw up contingency measures in response to critical local changes.
• Interpret and implement institutional guidelines within the local context.
• Ensure compliance with ethical standards and mitigate financial risks.
• Establish and update risk assessments for sub-structures, focusing on finance and real estate.
• Implement and monitor risk mitigation measures with technical departments.
• In collaboration with Finance & Administration Country Manager 4, implement energy-saving and sustainability measures.

PEOPLE MANAGEMENT RESPONSIBILITIES

• Understands and supervises the Performance Management & Development (PMD) activities for employees under their supervision
• Makes sure that deadlines for the PMD cycle are met
• Engages in ongoing and continuous feedback and support, particularly for employees under their supervision, but also other staff members
• Organizes regular meetings within their team to ensure optimal coordination of the work and proper flow of information
• Ensures that job descriptions for employees under their supervision are up to date; seeks feedback and support from the HR Department if needed
• Plans and coordinates the annual leave of the employees under their supervision ensuring continuity of the operations throughout the year and making sure that there are no outstanding holiday balances at the end of the year
• Coordinates and supports the employees under their supervision in their personal development by coaching and advising them on internal and external training and development possibilities

 

• Bachelor’s degree in business administration, Finance and accounting, Management, Economics, or other related fields
• Diploma in accounting (CPA/CMA or similar) / internal audit (CIA or similar) an asset.
• 6 years confirmed practical experience in finance, management or human resources, including at least 1 year in financial accounting/controlling.
• Fluency in English and Amharic (spoken and written) is required; proficiency in Tigrigna (spoken and written) will be an asset.
• ​Computer literacy.
• ​Experience in an international working environment, abroad or with an international organization/development agency.