Finance Officer | Mekelle

General Information

Humanity & Inclusion is an independent and impartial international aid organization working in poverty, exclusion, conflict, and disaster situations. Working alongside persons with disabilities and other vulnerable groups, our actions and testimony are focused on responding to their essential needs, improving their living conditions, and promoting respect for their dignity and their fundamental rights. Humanity & Inclusion is a not-for-profit organization with no religious or political affiliation. It operates as a federation comprising a network of associations that provide it with human and financial resources, manage its projects, and implement its actions and social mission.

Mission/Responsibilities

1. Be responsible for proper cash flow management

· Make payments (cheque or cash) according to the organization’s rules and following approvals
· Check that all payments, travel advances, staff claims, journals, and purchase/work orders have complete, bona fide, and legitimate supporting documentation and that all transactions are properly authorized before payments are made
· Check and analyze the bills and supporting documents: verify the amounts, description, period, name, etc.
· Manage and follow up on activity advances
· Collect advice, cheque books, and bank statements from the bank
· Maintain the daily books of accounts in the logbooks
· Conduct cash counts every week with the Program Manager
· Make sure that enough cash is available in the cash box at all times
· Prepare monthly cash forecast in liaison with base budget managers. Compiling the same and sending it to the capital.
· Manage cash requests to capital (transfers, advances) following the approved forecast

2. Be accountable for the accuracy and consistency of the field office Accountancy

· Input field accountancy into the accounting software, control, and integrate site accounts
· Inform the base of accounting corrections and updates;
· Send the accountancy records to the Accounts Controller every week
· Respond to comments/queries from the capital on the accountancy and make the required corrections.
· Prepare reconciliation approval and check that the codes are correct with the budget
· Conduct bank reconciliation every month
· Prepare the monthly cash flow verification table, accountancy summary, & all the end-of-month documents in the field of accountancy
· Send the accountancy to the capital while ensuring all HI rules are adhered to before the 5th of the next month.
· Scan the validated accountancy
· Carry out half-yearly inventories at the field level
· Answer to an audit query about the base accountant

3. Assist in the financial management of the field office base

· Analyze and alert on variances between forecast and actual costs for budget adjustments;
· Monitor compliance with internal rules and coherence of donors’ requirements/funding agreements, such as flexibility, eligibility,y and liquidation period, etc..
· Correct all non-budgeted items before exporting to the Capital. If modifications are identified after sending the accountancy to the Capital, compile all modifications from project managers and submit the list to the Account Controller for corrections.
· Assist in developing annual fiscal year budgets for projects and also the Shire base structure/office, together with the project team, the Finance Manager, and the Program Manager.
· Oversee reconciliation of internal books of accounts and 3rd party accounts, including payable & receivable.

4. Ensure that local legislation is respected and that the legal framework is established

. Ensure that the formalities required by government bodies are completed on time
. Ensure that all the necessary contractual documents exist, are followed up on, and are archived

Education:

Essential:

• Bachelor’s in accounting or finance from a recognized institution.

Experience:

Essential:

· A minimum of 3 years INGO experience in the field of accounting and finance (budgeting, budget management)
· Ongoing budget monitoring & reporting experience
· Experience in financial monitoring, budgetary systems, and controls with strong analytical skills

Desired:

· Good understanding of donors’ rules and regulations
Competencies/Knowledge, Ability, and Skill:
· Management of cash flow and knowledge of the banking system
· Good understanding of financial systems and procedures
· Ability to work independently, as well as in collaboration with colleagues and partners.
· Autonomous in using the basic functionalities of operating systems, MS Word, Excel, PowerPoint, electronic messaging, and the internet
· Ability to work in remote/adverse, and security-prone locations
. Fluency in English

Required Skills

• Financial management.
• Account management.