HR and Admin Officer

Job Description

ORGANIZATIONAL OVERVIEW 

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology– creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries, all 50 U.S. states, and all U.S. territories.

FHI 360’s Crisis Response team has been responding to the humanitarian emergency in Northern Ethiopia through an integrated health, nutrition, WASH, and Protection project to meet the critical needs of the conflict-affected population. FHI 360 aims to expand its reach to the Somali Region in Eastern Ethiopia to meet the immediate needs of the drought-affected population and will be implementing integrated humanitarian programming with the Ethiopia-based national organization, Pastoralist Concern (PC).

POSITION OVERVIEW 

Under the supervision of the HR Manager, the HR & Admin Officer will provide operational support in several areas including recruitment, employee relations, benefits administration, and general documentation. They will serve as backup point of contact for employees with questions related to their personal employee information. Additionally, the HR & Admin Officer processes various forms related to documenting human resources activities such as new-hire, change-of-status, medical and other benefits, leave tracking, performance evaluations, benefits, terminations, etc.

KEY RESPONSIBILITIES AND DELIVERABLES

• Assists HR Manager for planning and ensuring systematic induction for all new employees of the designations.
• Track Probation reviews with timelines and ensure outcomes are communicated formally through letters.
• Communicate with field offices for the process of annual/midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.
• Assists HR Manager to ensure that contract renewals are done in a timely manner.
• Liaise with candidates and management at different stages of the recruitment process.
• Initiate and follow up on reference checks and ensure that other background checks are performed.
• Communicate and ensure compliance and consistency with office practices and policies and compliance with all employment-related laws.
• Maintain and prepare all personal files, ensuring that all information about each staff is up-to-date accurate and filed.
• Assists in establishing a Human Resources platform for FHI 360 CR Project offices.
• Assists in processes forms and system updates related to new employees, change-of-status, performance evaluations, benefits changes, separations etc.
• Able to run standard reports and create ad-hoc reports for special projects.
• Conducts new employee orientation and may assist with the separation process.
• With support from the HR Manager, assists with training and development programs as needed.
• Assists with Benefits, Payroll and Accounts Payable to ensure HR-related procedures and processes are handled and resolved promptly.
• Collect documents from employees as per standard checklist
• Maintain the personal files of the positions mentioned above at district level and update them regularly.
• Provide timely and adequate assistance for HR Manager.
• Edit, update or change the employee records and their relevant paperwork.
• Check regular calendar activities and update or change them when necessary.
• Maintain and organize new employee orientation, training, and documentation.
• Responds to staff request for administrative support as needed.
• Facilitate meetings and meeting arrangements.
• Assignments vary based on department and/or functional area.

DESIRED QUALIFICATIONS

• Bachelor’s degree or equivalent in Business Administration, Social Sciences, or related discipline, with 3 – 5 years of relevant experience.
• Demonstrated success in multicultural environments is required.
• Experience in an international development organization is an advantage.
• Fluent in local language and excellent in English.

Application Process:

Interested candidates should submit their CV, cover letter, and contact information for three professional references on the FHI 360 portal. Only shortlisted candidates will be contacted for interviews.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Responsibilities may evolve and change over time based on organizational needs and programmatic priorities.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct.

All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment  process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.