Logistics Assistant -Bishoftu 

Department/Division: Admin

Reports to: Project Officer

Work Location: Bishoftu Town, East Shewa Zoneof Oromia Region, Ethiopia

Authorized to work in: Ethiopia (Eligible to work legally without work visa sponsorship)

Target Hiring Range: Local salary scale applies (Grade 4). Hiring range and benefits will be shared with applicants as part of the recruitment process. Please note that this is a national position, and salary will be paid in local currency.

Target Start Date: As soon as possible

Contract Duration: Full-time, one-year contract with possibility of renewal based on performance and availability of funding

Application Closing Date: August 16, 2025

ABOUT US:

We reach millions of children each year in some of the most difficult places on earth, helping them to stay in school and learn, overcome prejudice, heal from trauma, and develop the skills they need to thrive. We do this by harnessing play, one of the most fundamental forces in a child’s life, to teach children the critical skills they need to dismantle barriers and embrace opportunities, in learning and in life.

Established in 2000, Right To Play reaches children through experiential programming in 14 countries in Africa, Asia, the Middle East, and North America. These programs are supported by our global offices in Toronto, Canada; London, UK and seven national offices across Europe and North America.

OUR CULTURE:

• Accept Everyone – Be intentional about inclusion
• Make Things Happen – Seek opportunities to lead and innovate
• Display Courage – Act with integrity
• Demonstrate Care – Look after yourself and one another
• Be Playful – Have fun at work

Please visit our website to learn more about who we are and what we do, and watch this video to find out about the five pillars of our Culture Code.

ROLE SUMMARY:

The Logistics Assistant reports directly to the Project Officer where applicable and is responsible for the proper implementation of logistics procedures in all Right To Play programs. He/she is the technical focal point for procurement and transport.

WHAT YOU’LL DO:

Supply chain and procurement :

• Generates and updates the list of preferred suppliers; orders and prepares contracts, pro- cures items from local suppliers or elsewhere as appropriate.
• Procures and manages office supplies such as stationery, cleaning material and catering supplies.
• Keeps clear and well-documented files and well-organized archives on operations: ledgers, requisition orders, release orders, stock/bin cards, stock reports, loss adjustment reports, physical inventory.
• Receives inventory and provides timely, accurate stock and inventory reports including equipment tracking reports for management information and donor reporting purposes.
• Ensures that RTP assets are received, coded and registered in the assets register and en- sures disposal of RTP assets are carried out according to existing policies and specific donor rules.
• Manages relationship with venders, suppliers and contractors to facilitate flow of services.

Building management

• Maintains all office buildings and provision of utilities,highlights facilities and maintenance
• Ensures servicing of generators and monitorfuel consumption.
• Follows up on leases for all RTP buildings.
• needs and coordinates with services providers.

Fleet management and office support

• Plans and coordinates the procurementof equipment andmotor vehicle spare parts.
• Ensures that daily and weekly vehicle and stand-by generator inspections are performed and that regular servicing is carried out.
• Facilitates the repair or recovery of vehicle and generator breakdowns when required, in- cluding repair/recovery outside of working hours; follows up on periodic services of the vehicles.
• Ensures the annual inspection of vehicles as per the procedure of the country.
• Prepares quarterly and annual reports on the vehicle performance i.e. mileage covered and the unit and total cost incurred for each vehicle.
• Plans and provides all transportation services such as travel arrangement, booking and ticketing, visa applications, vaccinations, hotel and taxi booking, travel allowances and expense claims for programme team as well as other RTP staff in line with the stipulated transport request procedures.
• Follows up with staff members regarding safety issues to ensure RTP standard regulations and security are followed and properly implemented.
  • Follows up with IT provider for maintenance of office computers.

Conference and events management

• Assists with negotiations for space contracts andbooks event space, arranges food and
• Conducts research, makes site visits and finds resources to help staff make decisions about event possibilities.
• Keeps track of event finances including check requests, invoicing, and reporting.
• beverage, orders supplies and audio visual equipment, makes travel arrangements, orders event signs, and ensures appropriate décor to meet the quality expectations of the event.

Team management

• Supervises and monitors all drivers in their daily duties such as daily vehicle inspections, preventative maintenance reporting, logbooks, cleaning of vehicles and adherence to safety.
• Ensures that the direct reporting team are familiar with their roles and responsibilities within their individual job profiles and provides all coaching and support to build their ca- pacity.
• Carries out the performance appraisal of the directreporting team.

Performs other duties as assigned.

 

Additionally:

The incumbent is expected to come up with day to day plan in line with the country work plan. However, the incumbent is expected to respond to urgent matters as directed by the Supervisor.

WHAT YOU’LL GET:

The opportunity to collaborate with an innovative global team who are passionate about working with children and youth. You will gain experience working for a globally recognized organization with a healthy culture premised on our Culture Code (accept everyone, make things happen, display courage, demonstrate care and be playful). You will be immersed in an environment where learning and development is encouraged and valued, and “play” is appreciated as a core avenue to building community.

• Competitive salary and benefits (e.g. medical and life insurance, transportation allowance)
  • 20 paid vacation days per year
  • 3 personal days per year
  • 5 personal learning and development (L&D) days per year
  • Maternity/paternity/parental leave top up and support
  • Annual learning week
  • Annual staff recognition awards
  • Opportunity to connect with employees across our offices (e.g. Facebook Workplace)
  • Opportunity to engage in global projects and initiatives
  • Wellness programs
  • Playful activities and events

WHAT YOU’LL BRING (ESSENTIAL) :

EDUCATION/TRAINING/CERTIFICATION :

• Diploma in procurement, supply chain management or other related discipline

EXPERIENCE :

• 2 years’ experience in procurement at the national or international level.

COMPETENCIES/PERSONAL ATTRIBUTES :

The core competencies include :

• Excellent organization and communication skills
  • Ability to work independently and
  • Ability to work well under tight deadline
  • Integrityand details focused
  • Excellent research and negotiation skills
  • Ability to manage a team and provide feedback

TECHNICAL SKILLS AND KNOWLEDGE :

• Proficiency in useof Microsoft applications, including Excel, Word
• Understanding of qualitycontrol processes
  • Ability to use automated procurement systems
  • Understanding of fleet management
  • Written and oralcommunication skills
  • Skilled in record keeping and documentation

LANGUAGES:

• Fluency in spoken and written English and local language(s)