Procurement and Logistic Assistant

Ethio Wetlands and Natural Resources Association (EWNRA) is a registered nongovernmental organization working to improve food security, livelihood bases and enhance sustainable management of natural resources in Ethiopia. EWNRA is currently implementing a projects entitled REGRADE II Project in East Belessa Woreda (District) of Central Gondar in partnership with and funding of Concern Worldwide. EWNRA would like to invite dynamic and creative applicants for the following position.

 

Job Purpose:

• Plans, coordinate, monitor and follow-up procurement, warehousing, property administration and store management activities and services of the organization; ensure efficient and
• Effectiveness of the procurement and supply of goods and services; safe custody of materials and properties available in store and fixed assets, oversee vehicle management activity.

 

Main duties and Responsibilities:

• Plan, organize, monitor and follow-up the procurement of goods and services, safety and security of properties and materials available in store or warehouses;
• Undertake distribution of goods and supplies to requesting units/staff members,
• Take the responsibility of administration of own and acquired properties, assets and vehicle of the project;
• Contribute to the development and implementation of plan, policies and procedures to improve the economy and efficiency of operations related to purchasing, property administration
• available in warehouses or stores, supply and distribution of goods and services to requesting project staff/units, organizing vehicle management and vehicle administration;
• Coordinate preparation of bid documents and analysis of bid offers to select best bidders ensuring quality, economy, delivery time and other advantages consistent with the organization’s policy;
• Ensure that purchases are affected at the lowest cost possible consistent with quality standards and the efficient usage of warehouse space;
• Undertake the analysis of supply and delivery conditions to determine current and future availability of supplies, equipment and services;
• Monitor and follow-up that purchase advances are settled on time and that purchased items are delivered to stores against proper documents;
• Ensures the receipt of purchase requests from staff members/work units according to the procurement plan and procurement procedures;
• Handles insurance matters including buying and renewing insurance policies, filing claims, and submitting reports in case of accidents;
• Undertake procurement of goods and services from local sources;
• Follow up stock positions and stock movement closely;
• Direct and controls the distribution of supplies and equipment to staff/units within the limits of budgetary provisions and approved work programs;
• Undertake the coding and registration of vehicle, property and physical inventory of store items and other property in accordance with established schedules;
• Assign driver when there is field trip
• Prepare contract agreements;
• Maintain systematic and accurate records of all moveable and immovable property;
• Prepare and submits annual work plan and budget and periodic performance reports;
• Prepares and submits periodic activity reports;
• Performs other related duties as required

Gender

• Demonstrate understanding of EWNRA’s and Donor’s shared Gender Equality Strategy
• Contribute to ensuring that EWNRA is a place where men and women are treated equally and with dignity and respect
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities

Safeguarding

• Able to seek appropriate advice and report anxieties/worries, and feel confident that they have been understood.
• Understand and practice local safeguarding structures and arrangements and practices in a manner that reduce the risk of abuse, harm or neglect.
• Identifies and refers to appropriate services any other associated persons including careers, family members and children at risk.
• Able to document safeguarding and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Accountability

• In line with EWNRA’s commitments under the Core Humanitarian Standard (CHS):
• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behavior is disseminated among program participants and communities.

Reports to: Finance and Administrative Officer

• Job Location: East Belessa (Guhala Township)
• Salary: Attractive Project Scale
• Closing date: 14 July 2025
• Contract Details: Definite period of contract

 

Safeguarding: Code of Conduct and its Associated Policies

EWNRA has adopted Concern’s organisational Code of Conduct (CoC) with three Associated Policies: the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staffs have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with EWNRA’s core values and mission.

Any candidate offered a job with EWNRA will be expected to sign the EWNRA Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Code of Conduct, candidates acknowledge that they have understood the content of both the EWNRA Code of Conduct and the Associated Policies and agree to rule themselves in accordance with the provisions of these policies.

Additionally, EWNRA is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with EWNRA is subject to a range of vetting checks, including criminal background checking.
Women and people with disabilities are particularly encouraged to apply
Only short-listed candidates will be contacted

Person specification:

• BA Degree/Diploma in Management/ Purchasing and Supplies Management/ /Economics/Logistics and Supply Chain Management or related fields
• 2/4 years of relevant experience preferably in NGO sector; of which 1 year as junior procurement officer or 2 years as purchaser or property administration officer or logistics and supply officer

Competencies

• High oral and written communication skill
• Knowledge of e-procurement policies, strategies and procedures
• Basic computer skill
• Team work