Project Coordinator (Sekota)

Job Description

Who we are

SOS Children’s Villages Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation. We started our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, Northern part of Ethiopia in 1974. Since then, we have expanded our programs to different regions where there are significant needs for intervention and where we believe we can work in partnership with all relevant actors to bring sustainable positive outcomes for children’s and young people.

Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and those that are at risk of losing their parental care. Working in close collaboration with international donors, local government and community based organizations across seven program locations; we aspire that every child grows up with love, respect and security.

 

What we provide?

An amazing work environment that promotes personal growth through providing professional space to grow and advance your career!

 

Your role?                      

Under the supervision of the Location Program Director, the Project Coordinator is responsible to effectively coordinate the planning, implementation, monitoring and reporting of the project He/she will be responsible in coordinating and implementing the project activities in the intervention area and the donor compliances and coordinating with all partners and stakeholders engaged in the project and collaborating with joint partners.

The incumbent will represent SOS CVE at external forums/meetings at the field office level as required in consultation with the Location Program Director and functional supervisors at National office level.

The incumbent is required to carry out his/her duties following the SOS CV Safeguarding policies and regulations, the Code of Conduct, the values-based competency frame “Living our Values” and any further international and local regulation that influences safeguarding at SOS CV.’

 

PRIORITY TASK AND RESPONSIBILITY

Program Development (System Design/Planning)

• Design proper strategies and approaches to effective implementation of the project initiatives including resource management and behavioral change communications.
• Prepare a detailed work plan for the implementation of – activities of the project.
• Continuously collect and share new updates and developments related to the project progress.

Project Implementation

• Responsible for planning, timely and quality implementation and reporting of project activities and attainment of targets.
• Responsible to coordinate and lead the activities of all implementing partners at field level
• Responsible to facilitate regular meetings with technical committee members at field level and update performance
• Devise strategies and means for smooth implementation of project activities.
• Build capacity of relevant stakeholders in the area of girls empowerment, campaigning for back to school , trauma ,GBV and Child Protection.
• Ensure the participation of faith-based institutions, grassroots community structures, and government agencies.
• Oversee the implementation of grassroots community conversation sessions and facilitate the undertaking of GBV, Child protection and MHPSS
• Properly manage the utilization of budget allocated for the project activities.
• Develop and update project risk plans and put in place proper mitigation measures
• Plan for project sustainability and execution of activities related to it.

Monitoring, Reporting, and Coordination

• Conduct regular kebele and woreda level follow-up visits.
• Carefully formulate and Produce regular reports as per donor expectations including human interest stories and best practices.
• Collaborate with the project lead in sharing information and other project resources.
• Participate on relevant coordination platforms and forums.
• Generate learning and evidence from the project implementation

Stakeholder Engagement and Capacity Building

• Engage with local community leaders, elders, religious figures, and government officials to build trust, secure their buy-in, and foster a collaborative environment for the project interventions.
• Organize and facilitate training sessions and workshops to build the capacity of the community  and government actors  on areas of Back to School, Girls empowerment, GBV and MHPSS  and Behavioural Change Communication

Staff Management

• Provides regular support and supervision to staff under direct line management. This includes the formulation of individual work plans (with agreed indicators of achievement) based on project work plans and/or job descriptions. It also includes regularly scheduled supervision and performance management meetings.
• Ensures performance goals of human resources in the department are discussed, documented and aligned to the overall requirements and results of the program.
• Ensure effective performance management is in place through continuous communication, planning, monitoring and objective performance evaluation to elevate employee performance and overall results
• Ensure that staff have the skills to meet current and emerging needs by creating learning maps and training activities appropriate for the team.
• Conduct regular Bi-weekly and monthly meeting with field staff and share the minute to the national office and  PD
• Responsible for Gathering zonal level security information from zonal security office and keep on updating the field staff

Documentation and reporting

• Document lessons learned and good practices and success stories and share with relevant departments and partners
• Facilitates and supports regular project implementation and performance review sessions and learning events.
• Closely work with MEAL coordinator to provide inputs required from partners and oversee the quality of deliverables.
• Support the field officers in documenting the project best practices
• Prepare monthly, quarterly, and annual reports and submit to the national emergency response coordinator, Identified government offices and  PD
• Ensure adherence to SOS CV policies such as the Code of Conduct, Child Safeguarding Standards and others as well as the minimum standards of humanitarian relief (ICRC Code of Conduct, Sphere, HAP).

Additional Responsibilities 

• Other responsibilities & duties as required by line Manager

Safeguarding (child, young people, adult and asset) and Gender Equality

• Ensure gender and disability mainstreaming within the overall project implementation and during the project and program cycle management. Insert the government say
• Ensure that safeguarding and child protection mainstreaming are integrated into all Emergency response frameworks through measurable output and outcome indicators.
• Ensure that safeguarding measures are in place within area his/her responsibility and that staff, associates and other key stakeholders are aware of safeguarding principles and measures.
• Ensure and support the process of mainstreaming and integrating safeguarding in all Emergency response program frameworks through measurable output and outcome indicators;
• Lead /Support the process of piloting and scaling up local-level beneficiary complaints’ mechanisms concerning co-workers‘conduct, with an emphasis on the safeguarding policies and measures to prevent sexual exploitation of women and children.
• Responsible for reporting any safeguarding suspicion, concern, allegation, or incident immediately, following the safeguarding reporting procedures. Safeguarding reports should be made to the safeguarding team at the program level and/or to the respective line manager; and
• Responsible for ensuring behaviours and all relationships are based on safeguarding and in line with the Code of Conduct and adhering to it in every situation.
• Conduct themselves per the Code of Conduct, Safeguarding  and Local/Country Policies and  Procedures;
• Be vigilant about any possible form of abuse/harm, neglect, harassment, or exploitation  against, children, youth and adults in personal and professional lives;
• Report any Incident Management Team or concern within 24 hours to the Incident Management Team, focal person or concerned party through the defined channels for reporting the allegation

 

Job Requirements

Up for the challenge…

Then check out our criteria’s:

MUST CRITERIA

• Education: Bachelor’s degree in Disaster Management or Development Studies, Social Sciences, International Relations or equivalent working experience
• Experience: Minimum 3 years of experience in humanitarian aid and/or development work in multi-cluster INGOs
• Demonstrated experience in coordinating with humanitarian partners, including NGOs, UN agencies, and government stakeholders.
• Proven ability to manage project budgets and oversee financial reporting in compliance with donor regulations.
• Experience or education in one of the following fields is an asset: child protection in emergencies, GBV, girls education
• Knowledge of needs assessments, project cycle management, and emergency preparedness

 

DESIRED CRITERIA

• Education: Masters in Disaster Management or Development Studies, Social Sciences, International Relations or equivalent working experience
• Experience: Minimum 4 years of experience in humanitarian aid and/or development work in multi-cluster INGOs
• Familiarity with grants management and donor compliance requirements (e.g., USAID, ECHO, UNHCR).
• Solid understanding of humanitarian principles and standards (e.g., Sphere Standards, Core Humanitarian Standard).
• Prior experience in developing contingency plans and rapid response strategies.
• Proficient in additional language relevant the operation area
• Experience and advanced in data analysis tools such Excel, Power Bi

 

COMPETENCIES – KNOWLEDGE, SKILLS, ABILITIES

• Understanding the organization and commitment to its vision and mission: able to clearly communicate SOS Children’s Villages Who We Are (Vision, Mission & Values), “Living our Values” policies and strategies in all areas.
• Core Humanitarian Practices : Good understanding of humanitarian issues, with experience of/or ability to work directly with local NGOs or communities.
• Humanitarian Response Knowledge: Knowledge of Ethiopia in terms of its political, economic and social trends plus a good understanding of the key development and humanitarian issues in the region.
• Mainstreaming: Demonstrated experience of integrated gender and diversity into humanitarian response programmes.
• Project Management :Demonstrated ability to effectively develop project plans and budgets and ensure timely delivery of results.
• Analytical Skill Proven analytical skills and ability to think strategically, implement and excellent organizational and problem-solving skills.
• People development: driven to improve others; proven track record in coaching & mentoring staff, giving feedback, and identifying development opportunities for co-workers.
• Communication: Excellent verbal and written communications skills and the ability to relate to people from all backgrounds.
• Cultural Difference: Politically and culturally sensitive with qualities of patience, tact and diplomacy
• Leadership: competent to work with significant levels of autonomy and as a team player and the ability to take the initiative and proven ability to work creatively, innovatively and effectively to make decisions with limited direct supervision.
• Collaboration: Ability to operate effectively across organizational boundaries and ability to establish and maintain effective working relations with people in a multi-cultural environment.
• Stakeholder Management: Ability to effectively influence and liaise with key stakeholders on behalf of and in line with organizational beliefs.
• Flexibility: Demonstrated ability at being flexible and adapt to changing situations.
• Work Under pressure: ability to remain calm while dealing with conflicting priorities and working under pressure.
• Safety and Security: Operating safely and securely in a humanitarian response, proven experience in risk management and implementing security policy/protocols.

LEAD & CORE COMPETENCIES 

Lead Competencies

• Role Model: Act as a role model for the organization, living our values and inspiring and learning from others
• Collaboration: Remove barriers to participation, share decision making and build partnerships
• Empowerment: Promote inclusion and equitable sharing of power
• Strategic Thinking:  Live the values and mission, setting realistic goals and translating them into actionable plans

Core Competencies

• Kindness: Act with empathy towards everyone he/she works with.
• Continuous Learning: Make an effort to learn, understand and grow as a person, admitting your own mistakes.
• Inclusiveness: In any actions show respect and care for others.
• Initiative: speak up when things are not right, do not hesitate to act, and adapt to change when necessary.
• Results Orientation: look for solutions and focus on desired results.

 

How to Apply

Excited to take on a new Challenge…

Then send us your application (application letter, detailed CV containing contact details of their references) electronically through: SOS Children Villages Application portal (ICIMS).

Click to view our EVP Brochure.

Female candidates are highly encouraged to apply.

Only shortlisted candidates will be contacted.

SOS Children’s Villages in Ethiopia holds strict child safeguarding principles and a zero-tolerance policy for conduct of sexual harassment, exploitation, and abuse in the workplace and other places where the organization’s activities are rendered.  Parallel to technical competence, recruitment, selection, and hiring decisions will give due emphasis to assessing candidates value congruence and thorough background checks, and police clearance reference check processes.

SOS Children’s Villages in Ethiopia provides equal employment opportunities to all co-workers & qualified applicants without regard to race, color, religion, gender, ancestry, national origin, age, disability, marital status, or class.