REQUEST FOR EXPRESSION OF INTEREST (EOI)

About You

Essential Requirements:

• Certification of Eligibility: Renewed business license, registration certificate, tax registration certification
• Government/Manufacturer’s Authorization for importation, sales & distribution of products in Ethiopia (if applicable)
• A statement of declaration: attesting to the acceptance of PSIE’s Terms and Conditions of Purchase
• Delivery place: PSIE Office/Warehouse, Addis Ababa
• Payment: after delivery of supplies/services, credit period – 21 days

Prequalification Requirements:

• Company profile highlighting contact addresses, branch offices, number of years since establishment, list of products and services, list of customers, experience, assets owned (land, building, equipment, vehicles, power supply…etc).
• Copies of audited accounts/financial statements/annual turnovers for the last 3 years
• Evidence of past experiences (minimum 3 years)
• Evidence of working experience with International NGOs
• Evidence of work completed (purchase orders, contracts, work orders) – minimum 3 in number; within the last 2 years
• Reference Letters from at least three (3) corporate organizations within the last two (2) years

To be shortlisted, all applicants must submit documents as evidence for all the above requirements.

How to Apply

Special Notes:

1. Completed EOI submission letter and supporting documents should be sent electronically by email to: psiprocurement@psiet.org with the EOI Reference Number clearly stated on the subject of the email. Email submissions received without an EOI reference may not be considered.
2. All submissions must be received by email and supporting documents attached in PDF file format. Emails may be sent in multiple batches not exceeding 5 MB per email. Each email must have the EOI reference number to appropriate categorization/business sector.
3. An organization may apply only in categories in which they have a comparative, competitive advantage. If applying for more than one category, please ensure to send separate emails with the appropriate EOI reference number and include the full supporting documents for each application category.
4. The timeline for submission of the EOI is from July 9, 2024 to Friday, July 26, 2024, at 17:00 Hrs.
5. PSIE shall be provided access to visit the bidder’s facility as part of the prequalification process.
6. Only applications that meet all the prequalification criteria will be further contacted or invited to tender for the categories mentioned above.
7. This REOI does not constitute a solicitation. PSIE does not require bids or proposals at this stage; this request is merely seeking an expression of interest for interested participants to be prequalified.
8. A response to this Request for Expression of Interest does not automatically ensure that submitting companies will be selected to participate in subsequent Request for Proposal or bid.
9. PSIE reserves the right to change or cancel the requirement at any time during the REOI and/or solicitation process.
10. PSIE also reserves the right to require compliance with additional conditions when issuing future tenders, proposals, or bids.
11. Queries from applicants are not accepted during the REOI process.

Evaluation Process and Methods:

Interested companies will be invited to express interest and or provide proposals with necessary supporting documents and information to demonstrate their capacity to meet PSIE needs as expressed in this REOI. Submissions shall be evaluated on its merits by an evaluation panel based on stated prequalification criteria. Companies that are not prequalified will not be considered further.

Evaluation/Prequalification Criteria

1. Relevant Experience (minimum 3 years) in the provision of similar supplies/services [20 points]
2. Past Experience and good performance with PSI/E in the provision of similar supplies/services [10 points]
3. Providing a recent list of orders, contracts received (minimum 3) within the past two years [20 points]
4. Copies of audited accounts/financial statements/annual turnovers for the last 3 years [20 points]
5. Reference letters (minimum three), preferably from other International NGOs for similar works done in the past two years [10 points]
6. List of assets owned – vehicles, machines, equipment, land, building, warehouse, workshops, supplies in stock, utilities, tools, personnel and qualification of personnel…etc relevant to the category of supply/service [20 points]

Note: Minimum pass mark for prequalification is 50%

Prequalified companies should be ready to attend a pre-tender briefing/conference on the TOR scope of service requirements and how to provide financial offers when formal tenders are issued.

Future tenders for the LTAs shall be based on an Invitation to Restricted Bid (ITRB) or a Request for Quote (RFQ) method.

ITRBs and RFQs will be evaluated based on financial proposals (100%) or using Cumulative Analysis Method against a score of 100 points with a maximum of 80 points allocated to the financial proposal and 20 points allocated for the delivery/lead time.

PSI Ethiopia

Bole Sub City, Kebele 03/07 Namibia Street from Edna Mall to Bole Atlas hotel on the right side of the road. Adjacent to SOS International Villages 11th floor on METI Building Tel:- +251-11-6674820/78 or+251-11-6674607, Addis Ababa, Ethiopia