Safeguarding, HR and Admin Assistant

• Support the dissemination and implementation of safeguarding and PSEA policies.
• Assist in organizing safeguarding inductions and refresher training for staff, volunteers, and partners.
• Support in maintaining safeguarding incident records in a confidential and timely manner.
• Help with monitoring the implementation of safeguarding risk assessments and mitigation measures.
• Ensure safeguarding messages are displayed visibly across offices and project sites.

2. HR

• Assist with job postings, interview scheduling, and maintaining applicant records.
• Maintain and update employee files and HR databases.
• Support onboarding for new hires and coordinate exit processes for departing staff.
• Track employee leave and attendance to ensure compliance with policies.
• Prepare HR documents such as contracts and letters and handle proper filing.
• Provide general administrative support to the HR team.

3. Administrative Support

• Support recruitment processes (advertising, shortlisting coordination, scheduling interviews).
• Assist with employee onboarding and orientation, including safeguarding and gender components.
• Maintain and update employee files and HR databases in line with data protection policies.
• Support logistical arrangements for training, workshops, and HR-related meetings.
• Assist with leave tracking, contract renewals, and staff performance management follow-up.

4. Coordination and Reporting

• Work closely with the HR, Admin and Safeguarding teams to ensure timely implementation of planned activities.
• Assist in preparing periodic reports related to HR, safeguarding, and gender initiatives.
• Maintain proper documentation and ensure confidentiality in all matters handled.

Accountability:

•    holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

•    holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

•    sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

•   widely shares their personal vision for Save the Children, engages and motivates others

•   future orientated, thinks strategically and on a global scale.

Collaboration:

•    builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

•   values diversity, sees it as a source of competitive strength

•   approachable, good listener, easy to talk to.

Creativity:

•   develops and encourages new and innovative solutions

•   willing to take disciplined risks.

Integrity:

•   honest, encourages openness and transparency; demonstrates highest levels of integrity

• Previous experience supporting recruitment processes, staff induction, or performance management.
• Prior involvement in delivering training sessions or facilitating discussions on safeguarding, gender, or workplace behavior.
• Familiarity with local labor laws, child protection standards, and HR compliance frameworks.

·Essential

• Bachelor’s degree in management, Human resource, Social studies, or a related field.
• Minimum 1–2 years of experience in administrative roles in HR, safeguarding, or gender programs, preferably with NGOs or humanitarian organizations.
• Knowledge of safeguarding principles, PSEA, and gender mainstreaming practices.

Desirable

• Strong interpersonal and communication skills.
• Ability to handle sensitive information with discretion and integrity.
• Good organizational and time management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work with diverse teams and under minimal supervision.
• Commitment to gender equality, child protection, and ethical HR practices.

The duties and responsibilities as setout above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

The role holder is required to carry out the duties in accordance with the SC Equal Opportunities and

Diversity policies and procedures.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.