Team Assistant _Job at BBC Ethiopia

JOB DETAILS

• JOB BAND: B
• Job Requisition ID:  25820
• CONTRACT TYPE: Fixed-term Contract, Full-time
• DEPARTMENT: BBC News
• LOCATION: Addis- Ababa, Ethiopia– Hybrid

Any offer of employment with the BBC will be conditional upon you having the right to work in Ethiopia. 

PURPOSE OF THE ROLE

The purpose of the role is to provide comprehensive administrative assistance to managers and team members within a nominated team(s). The role will be responsible for a broad range of administrative tasks e.g. the handling and direction of queries, maintenance of records, acting as the first point of contact for the team, coordination of projects and activities.

YOUR KEY RESPONSIBILITIES AND IMPACT:

• Provide comprehensive administrative and operational assistance to team using discretion to identify and resolve first line issues, referring to supervisor/manager for assistance as necessary.
• Organise key team meetings including coordination and distribution of agendas, supporting documents, production and distribution of minutes, and follow-up on outstanding actions.
• Assess the range and volume of work to be undertaken for the day or days ahead and plan to ensure work is completed to time and to an appropriate standard.
• Make routine arrangements and bookings, according to clearly defined instructions, and provide diary management assistance to team to help ensure that they use their time effectively.
• Maintain, efficiently operate and improve a range of office processes and administrative systems (including filing) to ensure the smooth running of the team.
• Prepare documents, presentations and other materials to a clear brief, using established formats and standard software.
• Prepare straightforward analysis, manipulation and interpretation of data.
• Use discretion to identify and resolve first line issues, referring to supervisor/manager for assistance as necessary.
• Follow set ordering procedures to ensure adequate low value supplies/resources are available to meet office/work unit requirements.
• Responsible for coordinating team IT requests, user administration, systems access and record keeping. Working with the lead asset manager to ensure those who are joining, moving or leaving the department are equipped appropriately with the right IT.

YOUR SKILLS AND EXPERIENCE

ESSENTIAL CRITERIA: 

• Experience of providing administration assistance in at least one organisation.
• Organised with ability to prioritise own workload effectively, to coordinate activities and conflicting demands to ensure that tight deadlines are met.
• Effective communication skills with the ability to work well with range of people at all levels.
• Ability to research, gather, analyse, collate and present information as required.
• Proficient computer skills with strong experience of office software packages (i.e. Word, Excel and PowerPoint.).
• Ability to use own initiative with minimal supervision and deal with routine queries as they arise, escalating to others as necessary.
• Strong attention to detail.

DESIRED BUT NOT REQUIRED: 

• Media sector experience.
• Relevant business administration qualification.

HOW TO APPLY

If you can bring some of these skills and experience, along with transferable strengths, we’d love to hear from you and encourage you to apply using the link below:

https://careers.bbc.co.uk/job/Team-Assistant/25820-en_GB