Location: Ethiopia
Organization: Girl Effect
Deadline: 07 Aug 2025
Job Description
Who We Are
Girl Effect is an international non-profit organization dedicated to addressing challenges faced by adolescent girls and youth in Ethiopia. Operating in the country since 2013, the organization leverages Social and Behavior Change (SBC) strategies, combining media and on-the-ground interventions to tackle various societal issues and empower young people. Girl Effect Ethiopia created the youth brand Yegna in 2014 and since then has reached over 10 million people through multiple products, outreach programs, girl networks, and research pieces done all for the betterment of adolescent lives.
We create safe spaces for girls, sharing facts and answering questions about health, nutrition, education, relationships, etc. And we use innovative technology so we can reach girls at scale. We arm girls with the skills to negotiate and redefine what they are told is possible, so every girl can choose to be in control of her body, her health, her learning and livelihood.
When a girl unlocks her power to make different choices that change her life, it inspires others to do so too. She starts a ripple effect that impacts her family, community, and country.
That’s the Girl Effect.
Background
We are launching a flagship weekly visual and audio podcast, titled “Our Time” (የኛ ጊዜ / Yegna Gizé). At the heart of Yegna Gizé is the belief that every young person’s journey, with all its doubts, resilience, and quiet wins, deserves to be heard. Built on the powerful idea that “Your journey is the story,” this podcast creates an authentic space where Ethiopia’s disruptors, dreamers, and hidden giants share what it feels like to keep going.
Rather than simply celebrating “success,” Our Time shines a light on the emotional reality of the hustle, the fears, motivations, and small joys that make the journey worthwhile. Through raw, narrative-driven conversations, the show invites listeners to see themselves reflected in stories that normalise vulnerability and inspire perseverance.
Our signature format moves beyond surface-level Q&A, guiding guests through a meaningful arc of self-discovery anchored in three themes:
- The work: what they do and why it matters
- The fear and drive: what keeps them up and what keeps them moving
- The joy in the struggle: the moments of peace, pride, and connection along the way
Our Time is more than a podcast; it’s a platform that affirms young people’s lived experiences and redefines what it means to succeed on your terms.
What we are looking for
We are seeking a reputable and reliable supplier who can provide a complete equipment package. The ideal vendor will have a proven track record of supplying professional media equipment, demonstrate a commitment to quality, and offer excellent customer support. We value suppliers with a local presence and experience in supporting media projects in Ethiopia.
Scope of Work
The supplier will be responsible for:
Proposals should cover the supply of the following equipment, broken down by category. Please provide options where specified.
Lighting Equipment
- Lights
- Amaran LED lights ( 200x models, or equivalent) with sturdy light stands and all necessary mounting gear, 4 Pcs
- Apurture nova 2pcs
- LED Godox KNOWLED F600Bi Bi-Color LED Light Panel (4 x 4′) 4pcs
- Neewer Handheld Inflatable GC21B LED Fill Light (35″) 6pcs
- Modifiers & Accessories
- Softboxes (e.g., Aputure Light Dome Mini or similar), 6 Pcs
- Reflectors, 2 Pcs
- Diffusers, 1 Set
- Basic colour gels, 1 Set
- White fabric, muslin and silk
- Black fabric
- Grids (Quantity: 2-3)
- Fabric grids for softboxes to control light spill
Note: Share quotes with specific models listed for all items.
Responsibilities
The supplier will undertake the following key responsibilities
- Equipment Provisioning and Supply
- Provide a detailed, itemised quotation for all required lighting equipment and accessories as specified in the TOR.
- Source and supply professional-grade equipment that meets or exceeds the minimum specifications outlined.
- Logistics and Delivery
- Deliver the complete order of all specified equipment directly to the Girl Effect studio located in Addis Ababa.
- Adhere to the agreed-upon delivery timeline as stated in the proposal.
- On-Site Support and Handover
- Provide on-site assistance with the initial setup and configuration of all lighting equipment.
- Conduct testing of the equipment upon setup to ensure everything is in proper working order.
- Lead a brief but clear handover session for the Girl Effect creative team to familiarise them with the new equipment.
- Documentation and Post-Sale Support
- Supply clear and comprehensive documentation for all warranties, return policies, and terms of technical support for every item provided.
- Serve as a reliable point of contact for any follow-up questions or support needs related to the supplied equipment.
Expected Deliverables
- Full delivery of all specified lighting equipment to our studio in Addis Ababa.
- Assistance with the initial setup and testing of the equipment.
- A brief handover session for our creative team.
- Clear documentation for all warranties and technical support terms.
Expected Commitment
- Duration: Aug 8, 2025 – Aug 22, 2025
NB: The supplier will commit to full delivery of all outputs by Aug 22, 2025.
Management
The agency will have a primary point of contact within our Ethiopia Create team.
Procurement Timeline
- Terms of Reference Published: Jul 29, 2025
- Deadline for Proposal Submission: Aug 7, 2025
- Project Commencement: Mid-August 2025
Proposal Submission
Interested suppliers should submit a maximum 10-page proposal that includes the following:
Technical Proposal
-
- A brief company overview, including experience with media projects.
- A detailed, itemized list of the proposed lighting equipment, including brand, model, specifications, and unit pricing.
- A clear timeline for the delivery of all equipment from the date of contract signing.
Financial Proposal:
-
- An itemised budget with a breakdown of costs in Ethiopian Birr (ETB) and all applicable taxes should be quoted separately.
Evaluation Criteria
Proposals will be evaluated based on:
- Technical evaluation (50%): Key factors include delivery timeline (15%), product quality and brand reputation (20%), warranty and Guarantee setup (10%) and compliance with technical specifications (5%).
- Financial evaluation (50%): Will assess overall value for money (35%), clarity of the cost breakdown (10%), and favorability of payment terms (5%).
GE is not liable for any cost incurred during the award/contract preparation, submission, or negotiation of the award/contract. All submitted documentation and/or materials shall become and remain the property of GE.
VALIDITY of the proposal shall be for 90 days from the date of bid closure.
How to Apply
To apply for this opportunity, please submit a proposal by email with the subject line “Studio Lighting Equipment Supply – Ethiopia” to: suppliers@girleffect.org by August 7, 2025.
Copyright
All materials/documents arising from this work shall remain the property of Girl Effect.
Equal Opportunities
Girl Effect is committed to equal opportunity regardless of race, color, ancestry, religion, sex, national origin, age, marital status, disability, gender or expression. We are proud to be an equal opportunity workplace.
We are committed to building an organization that is truly representative of the communities that we serve. To this end, due regard will be paid to procuring consultancy services of organizations and individuals with a deep understanding and experience of our programming markets and diverse professional, academic and cultural backgrounds.
Safeguarding
You may be required to undertake safeguarding checks. Shortlisted consultants will be assessed on our organizational values at the interview stage. The successful consultant will be expected to adhere to our safeguarding policy. We encourage you to read and understand our safeguarding policy, the executive summary of which can be found here. We have zero tolerance for all forms of violence against children, beneficiaries and staff.
Tax
Girl Effect Ethiopia is obliged by the Ethiopian tax authorities to ensure all taxes are charged where applicable. Applicants are advised to ensure that they have a clear understanding of their tax position regarding provisions of Ethiopian tax legislation when developing their proposals.
Disclaimer
GE reserves the right to determine the structure of the process, the number of shortlisted participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party. GE shall inform the ONLY successful applicant(s). The process of negotiation and signing of the contract with the successful applicant(s) will follow.
Please note: We will evaluate only proposals submitted following the application process outlined in the TOR and using our specified email address (suppliers@girleffect.org).
